2017 Annual Meeting Minutes

December 1, 2017
TPC Stonebrae Country Club

PRESIDING OFFICER:
Sue Ilg, President

DIRECTORS PRESENT:
Janie Quicke, Alma Ortega-Avery, Sandy Leung, Carol Jaques, Cyndi Yano, Linda Simpson, Regina Galano, Gini Madison

DIRECTOR ABSENT:
Cheryle James

PARLIMENTARIAN:
Sue Ilg

CALL TO ORDER:
President Sue Ilg called the meeting to order at 11:06 am.

WELCOME:
Sue thanked Regina and the rest of TPC Stonebrae for the wonderful hospitality. She also thanked the food and beverage manager, Jamie Smith, for her great organizational skills in setting up the event; and Chef Thayer Johnson, for the delicious brunch.

The Delegates, Captains, Club Officers, and members of the Association were welcomed.

INTRODUCTION OF DIRECTORS:
Sue introduced herself and the 2017 Board of Directors. She also acknowledged the Past Presidents Judi Phillips and Diane Davey, and Past Directors Carol Tonge of Alta Sierra and Saratoga, Andrea Cimino of San Jose, Alyce Stanwood of Lincoln Hills, Diane Howell, of Saratoga, and Vearl LaBerge of Cold Springs. She also welcomed special guests from the Women’s Golf Association of Northern California, Eva Monisteri, Executive Director and Kim Algren, President.

She announced that each Director will give a brief report. When the formal portion of the meeting is over, there will be a break-out session for Treasurers and Handicap Chairs. Directors will be available to answer questions. The meeting has been convened in accordance with the Bylaws, Article 5, and Section 3b Annual Meeting: On the first Friday in December in each year the Delegates shall hold an Annual Meeting at such place and hour as the board shall designate. The purpose of this meeting shall be to consider and act upon the
following matters:

  1. The election of Directors for the ensuing year
  2. The consideration of, and action upon any business or matter relating to the Board
  3. As this is the delegates’ meeting, only delegates may make a motion, second a motion or vote. Please rise; identify yourself by name and club when speaking, including making or seconding a motion.

ROLL CALL OF CLUBS:
Recording Secretary, Gini Madison, reported that according to the roll call that was taken at the registration table, there were 37 clubs in attendance and one club that sent a proxy. She declared that the necessary Quorum was present for the purpose of conducting the Association business. A motion was made by Vicki Bourne of Yolo Flyers to accept the written notice of the quorum and dispense with the roll call for the 2017 Annual Meeting. Jina Palamidessi of Yolo Flyers seconded the motion. The motion carried. This is in accordance with Article V, Section 2 of the WNHGA Bylaws.

MINUTES:
The minutes of the 2016 Annual Meeting were not included in the club folders for this meeting. It was suggested that they either be sent out prior to this meeting again as a reminder of what was included or that the minutes be included in the annual meeting packet. A motion was made to dispense with the reading of the minutes by Carole Metzger of Saratoga and seconded by Diane Howell of Saratoga. The motion passed. A motion to approve the minutes was made by Peggy Ragsdale of Spring Creek and seconded by Evelyn Jacobs of Spring Creek. The motion carried.

TREASURER’S REPORT:
Carol Jaques report included news of the changes to our handicap and sues payment schedule. The dues will be explained in more detail during the break out session. If any club wished to have a detailed report she has copies available for them. In 2017 she had the pleasure of issuing the following gift certificates for Corena Green Junior Golf Classic winners totaling #$3,200.

  • Jasmine Monas: $575. Sonoma State University
  • Beah Cruz; $1025. University of Northern Colorado
  • Erica Lin; $450. Yale University Connecticut
  • Kymberly Chann; $350. Cardnial Stritch University, Wisconsin
  • Rachel Roter; $800. Colorado Christian University

Thanks to the generosity of the WNHGA clubs, we awarded $8,500. In Gift Certificates at the Corena Green Tournament held at Palo Alto Country Club on July 25, 2017. Carol asked clubs that if there are winners from their area, please encourage them to redeem their gift certificates when they have made their college choice.

CAPTAINS’ FOLDERS:
Sue called attention to the contents of the Captains’ Folders. Included in them are the Calendar of Events for 2018, a copy of the Roster Information sheet to check and make any necessary changes, procedures for payment of GHIN and WNHGA dues, registration of new members, information for ordering pins. Updates to the Captains Manual will be flagged on the website in January, and please pass  these changes on to your club officers.

DIRECTOR’S REPORTS:
Article 5m Section 3b1 of the WNHGA Bylaws requires each Director to present a report pertaining to her activities during the year. All reports have been filed with the President. Each Director presented her annual report (see attached).

BUSINESS:
Sue brought forward a by-laws change that is supported by the board and that the board used the Robert’s rules of Bylaw amendments to guide the process by which delegate approval is requested. After careful thought, deliberation and consideration the Board is proposing to remove paragraph ‘f’completely from Article 3, Club Membership; Section 1, f. ‘f’ currently reads:

Members of these nine hole golf groups may not be a dues paying members of any organized eighteen hole golf group within the WNHGA territorial jurisdiction excepting at a vacation home course where no nine hole club is available. This jurisdiction is defined as the counties of Monterey, Kern, Tulare, and all for California north of these counties. A member having an eighteen hole computerized handicap is not considered a dues paying member of an eighteen hole golf group. (Amended March 2008)

After the amendment: The by law will include points a – e only under Section 1. Sue then opened the meeting to discussion. Past President, Diane Davey, called a Point of Order, stating that she felt that the board had acted outside the rules of our WNHGA bylaws. Linda addressed the board’s actions as legal and that we had followed the by law rules as to our interpretation. After much discussion Bronzie Dabney, Blackhawk Golf and Country Club moved that the Amendment to the bylaws be emailed to all delegates again and that the 30 day period (actual date of being presented was November 23, 2017) be given for delegates to vote. Vote to be tallied by December 24 2017. Sandy Souza, Merced Country Club, seconded the motion. The motion passed and Linda will have the email out to clubs as soon as possible.

ELECTION OF 2017 DIRECTORS:
In accordance with WNHGA Bylaws, Article 6, Sections 1 and 2, at least two directors and no more than three directors, shall be elected from each of our four geographical areas. Directors shall be elected at each Annual Meeting of Delegates, to hold office for a term of two years. Each Director shall hold office until the expiration of the terms of which elected, and until a successor has been elected and qualified. Regina Galano headed the nominating committee and read her report. She also thanked the delegates that served with her on the nomination committee. Sue Ilg representing East Bay was the only nominee. Sue asked the secretary if she had received any other nominees. The answer was no. Lauren Dummer of Lake of the Pines moved to accept the candidate as presented and that the candidate name be elected Director of the Association.

Vicki Bourn of Yolo Flyers seconded the motion. The motion passed.

No other nominations were presented to the Secretary prior to the meeting in accordance with Article 6, Section 16f of the Association’s Bylaws.

A motion was made by Laura McAllister from Rancho Murietta to accept the list of candidates as presented. There was a second by Sandy Salmon from Castlewood. The motion carried. Carol welcomed the new Directors to the WNHGA Board.

RECOGNITION OF OUTGOING DIRECTORS:
Sue gave recognition and thanked the Directors who were retiring from the Board. Those retiring are: Carol Jaques, Sandy Leung, and Gini Madison. Sue thanked all of the Directors for their dedication and support during the year. She also thanked all of the clubs for participating in and supporting WNHGA events. She has enjoyed her year as President and looks forward to seeing all of the members at next year’s events.

INTRODUCTION OF 2018 WNHGA BOARD OF DIRECTORS:
sue introduced the new Board members and their assignments:

Linda Simpson,
Vice President
Cyndi Yano,
Secretary
Regina Galano,
Open Days
Cheryle James,
Treasurer
Janie Quicke,
Communications
Alma Ortega-Avery,
Membership & Visits

 

The meeting was adjourned at 1:05 pm.